New Patients

If you are visiting Neibauer Dental Care of Stafford, Virginia, for the first time, we have a patient-friendly process that ensures your comfort and convenience. Take a closer look at what to expect as a new patient, below. 

Appointment Reminders

It can be easy to forget when you scheduled a dental appointment but now we will remind you with an Appointment Reminder via email or text message.  And if it's your first visit, we'll be happy to provide driving directions. Just click on the link below to let us know how you'd like to be contacted. We'll do the rest!

Appointment Reminder Consent Form

Download the release of records consent form.

Records Release Form

New Patient Paperwork

For your initial appointment, you will be required to complete our new patient forms along with providing any prior dental history or records, if any. It is suggested that you arrive at least 20 minutes before your scheduled appointment to make sure that you have plenty of time to fill out these forms.

We also provide the option of filling out the forms online before coming to the office. Click the following link to download our new patient forms:

New Patient Form

Comprehensive Examination

After studying your dental health history, our dentist will most likely examine your gums, teeth and mouth. This procedure is known as a comprehensive exam and is performed to evaluate the state of your dental health and hygiene. An important part of the comprehensive exam is the cleaning.

Our dentist generally looks for any sensitivity, decay and redness around the gums and teeth during the examination. Even though our dentist will have already studied your medical and dental history from the forms you completed, they may still ask you questions about your teeth and general oral health issues while examining you. This is common in the event that our dentist sees anything unusual or something not mentioned in the forms.


After conducting the comprehensive exam, our dentist will take X-rays of your mouth to capture a clear picture of the status of your teeth and jaw. These scans are taken to better analyze oral disruptions, diseases and cavities. The X-rays are suggested to be done each time a patient comes in either with a severe problem or part of their routine checkups.

The panoramic radiographs are the most common types of dental X-rays as they provide a detailed view of the teeth and jaw. Such resolution allows our dentist to spot any impacted teeth or jaw fractures easily with the panoramic X-ray.

Although believed to be a lengthy process, X-rays usually don’t take more than a few minutes and are completely safe. Our dentist will guide you through the simple procedure by asking you to bite down on gauze while the rest of the body is protected with a covering. Only the mouth will be scanned by the machine.

Post-Examination Discussion

After the dental checkup, our dentist will discuss your results with you. Our dentist will guide you through any of the irregularities or decay that were found in your mouth. From here, they will come up with the most appropriate and detailed treatment plan for you, customized to your requirements to help in solving your dental issues.

After discussing your future treatment, you will also receive the total costs for any particular procedure. Our office offers payment plans, and our dentist and staff can guide you in selecting which options are right for you. At this time, you may discuss with your dentist the suggested treatments and the expenses. If you have dental or medical insurance and you are planning on using this benefit to cover any procedure, you may discuss the coverage with our team as well.

Follow-Up Appointment

After meeting with our dentist at Neibauer Dental Care and discussing treatment options at length, you will be scheduled for a follow-up session at your convenience.

We understand that a number of people have a busy routine and it is not an easy task to remember a dental appointment. To deal with this concern, our office provides our patients with a Smile Reminders, which are sent via text message or email.

To set up your preferences, please fill out the form at the following link: Smile Reminders Consent Form.

If you're in need exceptional dental care, schedule your new patient appointment at Neibauer Dental Care. Our team will work to ensure your first visit to our Stafford, Virginia, dental office is a satisfactory one! Arrange your visit today by calling 540-720-7720.